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Team of Huskies running

Amazing Race with Google Maps

I presented today at the Spring CUE Conference and had a great time. I was a little nervous because it was my first big conference since the pandemic, but it went well. I shared different ways to use Google tools to support world language and English language learners. You can see the slide deck here if you are so inclined.

One of the ideas I shared was an Amazing Race. If you aren’t familiar with it, here is a quick overview. Basically, students go to a map, click on a place marker, and see a challenge or task. They complete the challenge or task, then fill out and submit a form. When they submit the form, they receive a link to a new map with a new challenge. Want to give it a try? Here is a mini Amazing Race for you to play.

One of the participants asked for clarification about setting up the Amazing Race. Here you go, Gerardo!

It may seem complicated, but once you see how it all fits together, it makes more sense. I’ve tried to break it down into manageable steps. Having a planning document is key. Here is a template you can use. (Click on the blue Use template button to generate your own copy.)

Step 1: Decide on your content and identify places that are connected to that content. For example, my topic was Michelangelo, so in my example, I selected the Vatican, which contains the Sistine Chapel, and the Accademia, the museum in Florence where the statue of David is displayed. Additional locations I could have added include Bologna, where he worked for a time as a teenager, or places where his art is displayed, etc. Any type of tie in will work. On your planning document, note down each location.

Step 2: Identify what you want students to do at each location. You could ask them to explore the map, read an article, watch a video, or similar. What learning will take place at each location? Add this information to your planning document.

Step 3: Create a separate map for each place and add a marker to each one. The marker contains the challenge for each location. If you are asking students to look at an image or watch a video, you can embed them directly into the marker. If you want them to read an article or go to a website, you will need to type in that information and provide a link, if appropriate. Basically, each place marker has directions for the learning activity you identified in Step 2.Share your maps so anyone with the link can view. On your planning document, paste in a link to each map.

Step 4: Create a Google form for each place. Students will complete the form to submit their work. They may do this by simply answering questions on the form; you can use response validation to make sure that they can only proceed if they answer correctly. Another option would be to have students create something, for example, a slide deck or a Google Doc and ask them to submit the link on the form. On your planning document, paste in a link to each form. This is the link to where the students will go to complete the form, not the link you use to edit it, but you could include that too if you like.

Step 5: Tie it all together. Edit the place markers on your maps to include the link to the form for that location. Edit the confirmation message (under Presentation settings) on each form to give the students the link to the next map.

If you would like to see an example of a completed planning guide, you can visit this planning guide that I used to create the Amazing Race game linked above.

Pro tip: Create a folder in your Google Drive and save all the forms, maps, and planning documents in it so you have everything in one place.

Screen shot of prompt to make a copy of the form

Share a copy of a Google Form

Everyone who has used Google tools for a while knows that Google likes to change things up every now and again. I was recently contacted by someone who told me the directions I gave in a previous post for sharing a Google Form as “view only” were no longer working, and she was absolutely right. Now to share a copy of a form, you now need to follow these steps. At least until Google makes some new changes.

  1. Create a folder and set the sharing so anyone with the link can view. You can also use an existing folder if you like.
  2. Put the form in the folder, either by
    1. Opening the folder and creating the form inside it, OR
    2. Moving an existing form into the folder
  3. Open the form as if you were going to edit it.
  4. Copy the URL (the one that ends with “/edit”).
  5. Change the word edit in the URL to copy.
  6. Share the new URL with those who need to make a copy of the form. They will be prompted to make a copy when they open the link.
Screen shot of prompt to make a copy of the form

Want to see how it works? I made a sample for you. The URL to my example form is https://docs.google.com/forms/d/1U-UUHh9iDmImDVhn1PEFxLXF3aKoPV7tZpZDMAG75Jk/edit, and if you click on it, you can see the form (it is in a folder that anyone with the link can view), but you can’t edit it or make a copy of it. With the word “copy” at the end, you are asked if you want to make a copy of the form, which you can then edit to your heart’s content. Give it a try: https://docs.google.com/forms/d/1U-UUHh9iDmImDVhn1PEFxLXF3aKoPV7tZpZDMAG75Jk/copy.

Send form and share buttons

Share a Google Form as “View Only”

Google has changed the way Forms can be shared as “View Only.” Please see this post for current information.

At a recent training, I was asked how to share a Google Form as “View Only” so collaborators could make a copy of the form and adapt it for their own needs without the original form being changed in any way.

Forms are a different kind of Google app. Where other apps have a big blue Share button in the corner, Forms have a Send Form button.

Send form and share buttonsIf you want to share your form with others, you can go to the File menu and choose “Add collaborators.” The problem for some is that your only option is to give people editing access to the form. If you don’t want those with whom you have shared your form to be able to edit it, you need to find another way to give them access.

form sharing settings

Of course, you could send them the link to the live form, but that doesn’t give them the ability to copy the form so they can edit the questions on it. The key is in the warning note Google has added. warning note

For Google, Forms are merely a way to get data into a spreadsheet. If you want to give people view only access to a form so they can make and edit their own copies of it, all you need to do is give them access to the spreadsheet that contains the responses, even if there are no responses yet.

At the top of your form, click the View responses button.

view responses

When the spreadsheet opens, click the blue Share button and add your collaborators, giving them view only access. Instruct them to make their own copy of the spreadsheet.

Once they have opened their copy of your spreadsheet, all they have to do is go to the Form menu and select Edit form. This will give them access to their copy of your original form, which they can edit and change to meet their own needs.

Edit form

Important: If your form responses contain sensitive data, you should not share the response spreadsheet. In this case, I would recommend that you make your own copy of your form. The questions will be the same, but the spreadsheet with the responses will be empty, so you can share it without worrying about revealing information that should be kept private.